1Ingest
Any RFP. Any format.
Upload a PDF, Word doc, or sync directly from your email or shared drive. Bid Intel parses the full document, attachments, addenda, exhibits, regardless of layout or length.
200 pages in.
5 minutes out.
Bid Intel ingests any RFP — PDF, Word, or email — and returns a structured extraction of scope items, deadlines, exclusions, and compliance flags. Estimators review summaries, not documents.
Extracted from RFP-2407-A
✓Scope of work14 items
✓Submission deadlineSept 14
✓Exclusions6 flagged
✓Compliance flags2 critical
Bid Intel Live
Parses the full RFP and returns structured scope items, deadlines, exclusions, and compliance flags, while the estimator is still opening their inbox.
- Time saved per RFP
- 12h avg
- Scope items
- 14
- Critical flags
- 2
- Pages supported
- 200+
How it works
From raw RFP to structured summary in three steps.
Bid Intel handles the full intake workflow — ingest, extract, and review — in the time it takes a competitor to open the document.
2Extract
Structure out of chaos.
Every scope item, deadline, exclusion, and compliance requirement is identified, labeled, and linked back to the source page. No guessing, no missed sections.
3Review
Bid or no-bid in minutes.
Estimators get an annotated summary with a scored bid/no-bid recommendation. Review what matters, skip what doesn't, and respond before competitors finish page one.
Before · After
Two ways to handle the same RFP.
Without Bid Intelhalf a day
Manual review.
01
Receive 200-page RFP PDF. Set aside time to read it.
—02
Read document cover to cover. Manually highlight key sections.
6h03
Transcribe scope items, deadlines, and exclusions to spreadsheet.
2h04
Cross-check compliance requirements against project profile.
90m05
Write bid/no-bid memo. Distribute to team for review.
45mEstimator bandwidth used10h+
With Bid Intel~ 5 minutes
Bid Intel workflow.
01
Upload RFP PDF or sync from email — Bid Intel accepts any format.
30s02
AI ingests and parses the full document including addenda.
2m03
Structured output: 14 scope items, 3 deadlines, 6 exclusions.
—04
Compliance check runs against your trade and region profile.
—05
Annotated summary and bid/no-bid score delivered to estimator.
< 5mCycle< 5m
Impact
The numbers, on a typical Bid Intel rollout.
General contractors and specialty subcontractors see measurable lift in the first month — more RFPs reviewed, faster bid decisions, and fewer missed compliance flags without adding estimating headcount.
Hours saved per RFP
↑0h
Average time reclaimed from manual document review per RFP submitted.
Scope capture rate
0%
Scope of work items extracted versus a manual review baseline across live customers.
Review time
↓0m
From raw RFP upload to annotated summary ready for a bid/no-bid decision.
Critical flags caught
avg0
High-priority compliance and exclusion flags surfaced per 200-page RFP.
We used to spend a full day reviewing every RFP. Bid Intel gave that time back, we’re bidding more work with the same team.
VP of EstimatingRegional general contractor
↑0h
Saved per RFP
0%
Scope capture rate
↓0m
Review time
Book a demo
See Bid Intel on your RFPs.
Bring a real RFP, even a 200-page one. We'll run it through Bid Intel live in a 30-minute session. You'll see the extraction, the compliance check, and the bid/no-bid summary before we hit slide two. No hand-waving.
30-min working session